Administrative Assistant - Richmond, CA

Location: Richmond, CA

Department: Administration

Type: Full Time

Min. Experience: Experienced

Marine Spill Response Corporation is a 24-hour not-for-profit emergency response, U.S. Coast Guard Classified Oil Spill Removal Organization. MSRC was formed in 1990 to offer oil spill response services and mitigate damage to the environment. MSRC offers a full range of oil spill response capabilities intended to help meet the planning criteria of the Oil Pollution Act of 1990. 

MSRC is offering an excellent opportunity for an Administrative Assistant who is ready for a career with the leader in the oil spill response industry.  Successful candidates require a positive attitude, strong interpersonal skills, attention to detail, flexibility and be self-motivated with a willingness to learn.


  • Minimum High School Diploma, GED or equivalent
  • 2+ years office or administrative support experience
  • Accounting experience strongly preferred
  • Excellent organization skills and flexibility
  • Must be proficient in MS Word, Excel and PowerPoint
  • Excellent written and verbal communication skills
  • Knowledge of operating standard office equipment
  • Ability to prioritize projects and strong problem solving skills
  • Strong research skills and attention to detail

Primary Responsibilities

  • This position provides support to the Region Vice President, Accounting, Human Resources, Safety and other departments as necessary
  • Detailed review of all Accounting transactions
  • Ability to handle multiple projects simultaneously and with accuracy
  • Drafting and finalizing correspondence and other clerical functions as needed
  • Coordinate meetings including scheduling, preparing agendas, and taking meeting minutes
  • Greets regional visitors and interacts with public and private sector executives
  • Updates and maintains MSRC Customer Contacts database
  • Coordinates conference, travel and hotel arrangements
  • Prepares new hire files for Human Resources Department
  • Work effectively in team environment and provide support and assistance
  • Performs other duties as assigned


  • Position may require some travel to other sites and locations within MSRC.
  • Because of the emergency response nature of the business, a continuing condition of employment is that the applicant/candidate acknowledges and agrees to be on-call 24 hours a day, 7 days a week, 365 days a year and on occasion will require work during week-ends and holidays
  • Availability to report to the work site location within a 2 hour recall notice and work 14 days or more in the case of an oil spill or weather related activity

Internal Applicants:

To facilitate process, internal applicants are encouraged to speak with their supervisor and/or their HRA about their interest in, and application for, this position. 



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